Payment Terms - Taxes - Payments - Returns and Refunds - Discounts - Membership Upgrades - Donations
Payment Terms
Prepayment by check, money order, certified funds, purchase order or credit card required for all orders.
AEE is not responsible for payments or fees which are lost or stolen in transit.
AEE is not responsible for bank fees or penalties.
Purchase Orders: Purchase orders (P.O.) are accepted as a method of payment from businesses, educational institutions, and other organizations, provided the following conditions are met:
- A copy of the actual P.O. is provided via mail, fax or email.
- Payment is made within 30 days (terms are Net 30).
- Billing and shipping (if applicable) addresses are clearly stated.
- Billing contact name, email and phone number are clearly stated.
- P.O. is signed by an authorized purchasing agent.
In addition to the above conditions, the following departmental conditions must also be met:
Publications: Books and other publication published and/or distributed by AEE
In available space on the P.O. (or an attached sheet), include the following information:
Title: Specify title(s) of each item purchased.
Quantity: Specify the quantity of each item purchased.
Per-Piece Price:
- Distributors (usually bookstores): Quantity purchase discounts (off the nonmember list price of the title) are available according to the “Publications Discount Schedule.” Appropriate shipping charges must be included on the purchase order.
- Nondistributors: Nondiscounted nonmember price for nonmembers, or the nondiscounted member price for members.
Subtotal: Quantity x Per-Piece Price for each title minus any available discount.
Taxes: Shipments within the City of Boulder are taxed at the current city tax rate. Shipments within the State of Colorado are taxed at the current state tax rate.
Nonprofits: TKTKKT.
Shipping: Purchaser will pay all shipping costs as billed by AEE.
Total: Total subtotal, taxes and shipping.
Conferences
A registration form must be submitted with P.O. Multiple registrations may be included on one P.O.; however, a separate registration form must be completed for each conference attendee.
Membership
A membership application must be submitted with P. O. for all new memberships.
Purchase Orders are considered contracts for payment. Your account with AEE must currently be in good standing and have previous acceptable payment history (no balances due older than 30 days, no bad debt or write-offs, not in bankruptcy status). P.O. privileges are at the discretion of the Finance Manager.
Late payments will bear interest at a rate of one and one half (1.5%) per month from the date payment is due, plus the costs of collection including without limitation, reasonable attorney or agency fees, court costs and other expenses incurred.
Taxes
Fees and prices are exclusive of tariffs, duties or taxes imposed or levied a government or governmental agency. Some orders may be subject to state and / or local sales / use tax. AEE reserves the right to correct tax rates and / or collect the sales / use tax required by law. If your organization is Sales Tax Exempt, please email (finance@aee.org) or fax (303-440-9581) a copy of your “Certificate of Exemption Status” before the order is placed.
Payments
Checks, money orders and certified funds must be made payable to “Association for Experiential Education” or “AEE” and drawn on a U.S. bank in U.S. dollars.
Echeck, Mastercard, Visa, Discover and American Express are accepted.
All prices are in U.S. dollars.
Prices and availability are subject to change without notice.
Returned checks: Once the Bank notifies AEE of a returnedcheck, a letter is mailed to the issuer of the check. Pursuant to Colorado law, the issuer of the check will have fifteen (15) days from the date of theletter to redeem the check by paying in full the amount of the check, plus a return check fee of $20.00. Payment of returned check and returned check fee must be made with cash, credit card or certified funds. AEE reserves the right to refuse to accept checks from persons who have previously written returned checks.
Returns and Refunds
Publications: Books and other publication published and or distributed by AEE
Bookstores, Libraries and Institutions:
- Returns must be made within 90 days of the order date, and the original invoice must be paid before a Return Authorization will be granted.
- There is a 15% restocking fee for all returns.
- Returns must be pre-approved and insured with return shipping prepaid.
- Damaged or clearance books are not returnable.
- Shipping and handling fees are not refundable.
- A copy of the Return Authorization and the Original Invoice must be enclosed with the returned books.
- If your order arrives to you incomplete, you must make a claim with AEE within 10 days of receiving the order; after then, the order will be considered complete and closed.
Individuals
- Returns must be made within 30 days of the order postmark, and the original invoice must be paid before a Return Authorization will be granted.
- There is a 15% restocking fee for all returns.
- Returns must be pre-approved and insured with return shipping prepaid.
- Damaged or clearance books are not returnable.
- Shipping and handling fees are not refundable.
- A copy of the Return Authorization and the Original Invoice must be enclosed with the returned books.
- If your order arrives to you incomplete, you must make a claim with AEE within 10 days of receiving the order; after then, the order will be considered complete and closed.
Conferences
All conference fees, less a $50 U.S. administrative fee, will be refunded if a cancellation request is received 45 days prior to the conference start date. Fifty percent of the conference fee will be refunded after this date and until fifteen days (15) prior to the conference start date. There will be no refunds after this date. To apply for a refund, send a written request to: Conferences Refund Request, AEE, 3775 Iris Avenue, Suite 4, Boulder, CO 80301-2043. We will not take refund requests by phone.
Discounts
Publications: Books and other publication published and or distributed by AEE
- Bookstores receive a 20% discount on book list price.
- AEE members receive a 10% to 25% discount on publication list price.
Conferences
- AEE members receive a 25% to 40% discount to AEE International and Regional conferences.
- Group registration discounts of up to 15% are available to groups of five or more. Groups must register together and pay with a single payment. Contact the Conference & Events Director for details at +1-303-440-8844, x12, or at conferences@aee.org.
Membership
- Renewing individual, institutional and organizational AEE members receive a discount on membership renewal if renewing within 30 days of expiration.
Membership Level |
Renewing Member* |
New Member (including renewals beyond 30 days of expiration) |
Individual |
$125 | $150 |
Institutional |
$500 | $600 |
Organizational |
$295 | $325 |
Membership Upgrades
Upgrading a membership is permitted and payment is calculated using the following terms: Subtract the current annual membership rate from the upgrade membership rate. Divide the balance by 12 months to arrive at the monthly pro-rated membership. Multiply the monthly pro-rated membership by how many months are left in the current membership to arrive at the cost of the upgrade.
Donations
AEE encourages and welcomes the generous donations of its members and other interested individuals and organizations to continue its mission of developing and promoting experiential education. AEE is committed to supporting professional development, theoretical advancement and the evaluation of experiential education worldwide.
AEE is a 501 (c)(3) non-profit organization and as such your donation may be tax deductible. Please contact your tax advisor for more information.
Donations to AEE can be in the form of cash, securities, or property and services other than cash.
Donations can be given to support AEE’s general operation costs or to support specific programs, regions, groups, or funds.
Cash Donations
AEE accepts cash donations via check, money order, certified funds, Echeck, Mastercard, Visa, Discover and American Express. Donations can be made online or through the mail.
In Kind Donations
An in-kind contribution primarily consists of items, products or services that are provided in support of the AEE's mission enabling us to stretch our resources further. Before making an in-kind contribution, please contact us at finance@aee.org.
Matching Donations
You can multiply the value of your donation by linking to your company’s "Matching" program. More than 20,000 U.S. companies match employee donations to 501(c)(3) nonprofits.
Please contact the Human Resources department to inquire about your company's "Matching" program. Your company will handle all the processing and require only minimal effort by you.
Planned Donations
AEE accepts planned donations. Planned donations can take the form of will bequests, annuities, and other types. We recommend that you contact your financial advisor and family attorney to decide if you want to make this type of donation.
Securities Donations
AEE accepts securities donations. Securities donations are often tax-advantageous to the donor. For example, if a donor donates appreciated securities, such a donor generally receives a tax deduction on the entire market value of the appreciated securities. In addition, the donor avoids federal and state tax on any long-term capital gains of the appreciated securities.
Endowments
An endowment is a fund created to provide a permanent source of financial support. The principal or value of the fund is never spent. Earnings of the fund are interest, dividends and market gains and/or losses. An endowment exists in perpetuity for the benefit of the association and the special use for which you designate it. While your gift, the principal, remains invested, the income it earns is spent annually according to your wishes, to benefit AEE. You may contribute to one or more of AEE’s existing endowment funds, or establish a new, named endowment fund.
AEE Endowment Funds
Michael Stratton Practitioner Award Fund
In 1986, an endowment was established to fund the AEE Practitioner Award to recognize members who were practitioners in experiential education. Award recipients are to be people “in the trenches” who are hands-on practitioners, not administrators or project directors who receive recognition by way of other AEE awards. In 1989, the name of the award was changed to the Michael Stratton Practitioner Award in honor of the first recipient. Mike Stratton was involved with Outward Bound since its initial course in the mid-sixties in Colorado. He later worked at the Carroll School in Massachusetts where he created a special program for children with dyslexia. Mike’s accomplishments, high energy and perseverance are a great model for practitioners everywhere.
The van der Smissen Research Endowment
In 2005, the Betty van der Smissen Grant Fund was established. The purpose of the Betty van der Smissen Grant is to support new research or innovative projects that will advance the field of Adventure Education. Initial donations to establish the grant fund were given by members of the AEE Accreditation Council to recognize Dr. van der Smissen’s contributions to the adventure education field—particularly in the areas of risk management and accreditation. For more than 50 years, Dr. Betty van der Smissen has dedicated her professional life to excellence in research and programming in the out-of-doors and to the professional organizations related to the outdoors. In 2008, the fund became an endowment fund and was renamed The van der Smissen Research Endowment.
IGive.com
AEE is among the causes listed at iGive.com - a site for those interested in donating to a good cause while doing your shopping online. When you buy an item at any of the 727 online stores listed, AEE receives up to 26% of the purchase price (depending on which merchant you buy from) in the form of a donation.
ISearchIGive.com.com
When you use iSearchiGive.com to search the Web, AEE will receives $0.01 per qualified search.
REI.com
Shop at REI through the link on AEE.org and 5% of your purchase will be donated to AEE.
Sponsorships
AEE’s sponsorship program has a wide range of packages designed to fit any budget. Customize your Sponsorship Package to bring your company or organization more visibility and maximum exposure. For more information about sponsorship packages, please contact us at conferences@aee.org.
Volunteer
Make a donation of your time and talents. AEE could not operate without the unwavering dedication and energy of our volunteers. Please see our Volunteer Handbook for information about AEE volunteer opportunities.
Your support and participation are greatly appreciated!
