Lodging, Transportation, Meals & Other FAQs

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Attendee Registration

  • Registration will open in July. Please find details here
  • Scholarships will be available for registration costs
  • If you are interested in volunteering, the call for Service Crew will open in July. Volunteers receive a discount on registration costs
  • Can't make the in-person conference in NC? There will be an option to register as a virtual attendee!

Sponsorships/Exhibitors

  • Registration will open in July. Please find details here

Virtual/Hybrid

  • A virtual/hybrid option will be available to keep the conference accessible!
  • A more detailed schedule for the virtual portion of the conference will be available here.
  • As always, larger keynotes and events will be streamed live and the recordings made available on our YouTube Channel. Other events, such as workshops and socials, are not guaranteed to be recorded.
  • Gather.Town will be utilized again this year! Connect with old friends, discover new connections, and have fun in our virtual video-calling Gather Community! Gather is a virtual video-calling experience designed to help attendees gather online. 

Lodging

  • There will be a variety of housing options to choose from including hotel rooms, dorm rooms, shared cabins and tent camping. Housing prices range from $65-$120 USD/night (not included in registration price). Attendees will be able to choose shared space or single. Tent camping prices TBA

Meals

  • A daily meal plan (breakfast, lunch and dinner) for $30 USD/day (not included in registration price) will be available and dietary preferences/restrictions/allergies will be accommodated

Transportation

  • YMCA Address: 84 Blue Ridge Circle, Black Mountain, NC 28711
  • The site is 36 mins from Asheville Airport, 2 hrs from Charlotte Airport, 2hrs from Greenville-Spartanburg International Airport (GSP), 2.5 hrs from PTIA Airport (Greensboro), 4 Hours from Atlanta Airport
  • We plan to offer transportation to and from the Asheville airport and possibly another 
  • We will set-up a chatroom/forum for attendees to discuss and coordinate sharing transportation and housing
  • Parking is free at Blue Ridge Assembly

Accessibility

  • The site has ADA accessible housing and meeting spaces
  • The site is on an incline and spaces that are higher up on the mountain may be less accessible, but we will have systems to assist. Golf carts will be utilized to support mobility for attendees on site
  • We plan to have a sign language interpreter on-site
  • Map of the YMCA

Agenda

  • Find details about the agenda, schedule and programming here
  • *ALL EVENT TIMES ARE USA EASTERN STANDARD TIME (UTC-05:00) Worldclock converter tool
  • The call for workshops, pre-conferences, posters and research presentations has closed.

Other Notes

  • All of the Blue Ridge Assembly amenities will be available: Hiking Trails, Disc Golf, Athletic Fields & Gymnasiums, Basketball, Volleyball, Tennis Courts, Playground, Cornhole, Exercise Room
  • Free high-speed internet is available
  • We will monitor COVID-19 regulations and will follow local, state and federal guidelines
  • The YMCA is religiously affiliated and attendees may see religious references on-site. AEE is a Membership Association intended to be a safe and welcoming environment for all. All AEE events, virtual and in-person, strive to be inclusive for all, regardless of race, age, health status, ethnicity, ability, religion, political affiliation, gender identity, and sexual orientation. Any discrimination, intolerance, harassment, or aggression will absolutely not be tolerated.

Policies

CANCELLATION POLICY 

Click here to review

BY REGISTERING FOR THE CONFERENCE,  I AGREE THAT:

The Association for Experiential Education (AEE) may host a variety of programs and activities at the AEE International Conference, some of which may have opportunity for *virtual* physical or emotional engagement. Each participant may choose the level of their participation. Minimizing risk is a high priority at the AEE conference, but participants must understand that there are risks of physical or emotional injury, and assume those risks at their own discretion. While the risk of injury is small, they may result from, among other causes, moderate to strenuous activity including the possibility of falling and abrupt contact with fixed and other objects.

AEE recommends that participants be covered by health and/or accident insurance for the duration of their participation.

Participant's Assumption of Risks and Agreements of Release and Indemnity

In consideration of the services of the Association for Experiential Education in offering Conference programs and activities, I, Participant, agree as follows:

Assumption of Risks:

I acknowledge that I understand the activities in which I will be participating and their risks. I understand that certain risks are inherent in the activities, that is they cannot be eliminated without changing the nature and value of the experience. I voluntarily assume all the risks of the activities, inherent and otherwise, and whether or not they are described above.

Release and Indemnity:

I agree to release and to indemnify (indemnify meaning to protect, defend and pay any judgments, costs, and attorneys fees) the Association for Experiential Education, their employees, Board of Directors, volunteers and contractors with respect to any and all claims, including claims of negligence (but not of gross negligence or intentionally wrongful conduct), arising in any way from injuries or other losses suffered by me or caused by me in connection with my enrollment or participation in this conference.

Photo, video, and email release:

By registering, I grant to the Association for Experiential Education, their representatives and employees the right to take photographs or video recordings of me and my property in connection with my attendance and/or presentation(s) during the conference. I authorize AEE, their assigns and transferees to copyright, use and publish the same in print and/or electronically. I agree that AEE may use such photographs or video recordings of me with or without my name and for any lawful purpose, including for example such purposes as publicity, illustration, advertising, and web content. I authorize AEE and verified Sponsors and Exhibitors of the 2022 International Conference access to the personal information I submitted on my registration form. I authorize AEE and verified Sponsors and Exhibitors to send emails to the address provided before, during, and after the conference, with the understanding that I may opt-out or unsubscribe at any time.

Code of Conduct

AEE CODE OF CONDUCT 
AEE is a Membership Association intended to be a safe and welcoming environment for all. All AEE events, virtual and in-person, aim to be inclusive for all, regardless of race, age, health status, ethnicity, ability, religion, political affiliation, gender identity, and sexual orientation. Any discrimination, intolerance, harassment, or aggression will absolutely not be tolerated. 
EXPECTATIONS FOR THE AEE COMMUNITY: 

  • Be kind, courteous, respectful, inclusive, and welcoming to all regardless of race, age, health status, ethnicity, ability, religion, political affiliation, gender identity, and sexual orientation.
  • Immediately report any discriminatory, harassing, aggressive, or exclusionary behavior or speech to AEE staff 

WE WILL NOT TOLERATE:
Examples of unacceptable behavior(s) below, but are not limited to:

  • Discriminatory, harassing, aggressive, or exclusionary conduct within any event, forum, or chat room
  • Lewd, unruly, or vulgar behavior or language (including but not limited to offensive language, profanity, obscene gestures, or written or spoken slurs)
  • Wearing offensive clothing that is exclusionary or discriminatory during any virtual or in-person event

CONSEQUENCES:
AEE staff reserve the right to determine if any code of conduct has been violated. If it is determined that any code has been violated, you will be removed from the event or networking area entirely without refund. Depending on the severity of the violation, your membership may also be revoked without refund.
REPORTING:
If you are being harassed, notice that someone else is being treated poorly, or have additional concerns, please contact any member of the AEE staff.