Lodging, Transportation, Meals & Other FAQs

Your Questions, Answered.

Conference Home Page

Attendee Registration

  • Please find all attendee registration details here

REGISTER NOW

  • Find lodging and meal registration here
  • Kidference registration can be found here
  • Scholarships are available for registration costs.DEADLINE: SEPT 30. Details can be found here
  • If you are interested in volunteering, the call for Service Crew can be found here

Sponsorships/Exhibitors

  • Please find all details here

Virtual/Hybrid

  • As always, larger keynotes and events will be streamed live and the recordings made available on our YouTube Channel.
  • Other events, such as workshops and socials, are not guaranteed to be recorded. We will provide a selection of 2-4 virtual workshops during each workshop time.
  • Gather.Town will be utilized again this year! Gather is a virtual video-calling experience designed to help attendees gather online. 

Lodging

  • Lodging is NOT inluded in registration for the conference or any pre-conferences.

REGISTER FOR LODGING AND MEALS

  • There will be a variety of housing options to choose from including hotel rooms, dorm rooms, shared cabins and tent camping.
  • Check out our lodging flow chart to help determine where you should stay!
  • Housing and Meals are NOT included in registration price. For all housing and meals information, click here (coming soon!)
  • Attendees will be able to choose shared space or single. *once registered, attendees will be added to a shared chatroom to discuss roommates/shared housing!
  • Lodging FAQ's and details can be found here on the YMCA website 
  • Tent Camping:
    • The YMCA Blue Ridge does not have a designated campground and is giving special access to AEE for our conference.
    • There are 15 camping sites that are available - first come, first serve.
    • Each site may have one tent each.
    • Sites will be limited to the lake field, which has 2 large campfire sites for sharing, parking on the nearby gravel road, and is close to the only rest rooms in the vicinity. These rest rooms are only toilets and sinks – no showers.  Campers will have access to showers in the community bathrooms up the hill in Eureka Hall.
    • This is black bear country and prime season for them. Please be Bear Aware while camping. Food must be kept in cars, and the camping area must be kept free of trash.  

       

Meals

  • Meals are NOT included in registration price. 

REGISTER FOR HOUSING AND MEALS

  • Meals will be available and dietary preferences/restrictions/allergies WILL be accommodated
  • A commuter package is available for purchase (if you are not staying on-site but would like to eat meals on-site)
  • NO OUTSIDE FOOD OR DRINK ON-SITE (you may not bring your own meals)

Transportation

International Attendees

  • Please see current U.S. Department of State rules & regulations for Visitor Visas here: https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visitor.html 
  • If you require a letter of invitation to attend the conference, please email Sherry at sherry@aee.org
  • Point of Contact in US = Association for Experiential Education
    Purpose of Trip = AEE International Conference,  YMCA Blue Ridge Assembly: 84 Blue Ridge Circle, Black Mountain, NC 28711

Accessibility

  • The site has ADA accessible housing and meeting spaces
  • The site is on an incline and spaces that are higher up on the mountain may be less accessible, but we will have systems to assist. Golf carts will be utilized to support mobility for attendees on site.
  • We plan to have a sign language interpreter on-site.
  • Map of the YMCA

Agenda & Programming

  • Find details about the agenda, schedule, events and programming here
  • We are no longer accepting workshop/presentation proposals.
  • *ALL EVENT TIMES ARE USA EASTERN STANDARD TIME (UTC-05:00) Worldclock converter tool
  • Pre-conference events are held between November 7-10. You must register separately for pre-conference events.
  • CEUs (Continuing Education Units) will again be offered through Colorado State University (CSU) Pueblo for the November 10-13 AEE Conference (not pre-conferences!).
    • Colorado State University Pueblo in partnership with the AEE is proud to offer attendees of the 2022 AEE International Conference the opportunity to gain Continuing Education Units (CEU) issued under the seal of CSU Pueblo’s Division of Extended Studies.  CSU does not have different classifications of CEUs. CSU does not have CMEs or CLEs, and instead has generic education units. CSU transcribes these units on a transcript for participants under the non-credit workshop, CONED 500. These generic education units would be seen as verified on a transcript.
  • The Kidferece: YMCA Blue Ridge staff will present experiential programming for children between 5 and 12 years old, while you attend conference workshops. See details 

Pre-Conference FAQs

  • Do I need to register for the International Conference (taking place Nov 10-13) in order to attend a pre-conference event? No! You are able to register and attend any of the events without having to purchase a ticket or attend the entire International Conference.
  • Are meals and lodging included? No. If you plan to stay overnight or have meals on-site, you must purchase lodging and a meal plan separately. REGISTER FOR MEALS AND HOUSING HERE
  • Can I stay in the same housing if I'm staying for Conference weekend? Yes! Just book the room for the entire time.
  • Can I get CEUs from pre-conference events? This depends on the individual event. Each event is different and you'll need to check out the specific event details below.
  • Where are the events being held? Location varies by individual event. Each event will be held at the YMCA Blue Ridge Assembly unless otherwise specified below. 
  • Are the pre-conferences available to virtual attendees too? Will they be recorded? No. Pre-conference events occur in-person only unless otherwise specified.

Other YMCA Notes and Policies

  • All of the Blue Ridge Assembly amenities will be available: Hiking Trails, Disc Golf, Athletic Fields & Gymnasiums, Basketball, Volleyball, Tennis Courts, Playground, Cornhole, Exercise Room
    • Go to the front desk to request equipment!
  • Free high-speed internet is available *not guaranteed to be super speedy in all areas of the YMCA!
  • Tobacco use is not permitted on Assembly property.
  • Pets are not permitted on grounds.
  • Bringing your own meals during the conference (Nov 10-13) is not permitted. If you are not staying on-site but would like to eat meals on-site, you will need to purchase the commuter meal package.
  • We ask that you do not bring bikes, inline skates, and/or skateboards. Candles, decorative lighting, helium balloons, glitter, and/or confetti are not permitted in any of our buildings.

  • The YMCA is religiously affiliated and attendees may see religious references on-site. AEE is a Membership Association intended to be a safe and welcoming environment for all. All AEE events, virtual and in-person, strive to be inclusive for all, regardless of race, age, health status, ethnicity, ability, religion, political affiliation, gender identity, and sexual orientation. Any discrimination, intolerance, harassment, or aggression will absolutely not be tolerated.
  • This is black bear country and prime season for them. Please be Bear Aware while at the Conference.  
  • COVID-19 - AEE will follow all U.S. Centers for Disease Control and Prevention, N.C. Department of Health and Human Services, Buncombe County Health and Human Services, State, Local and Federal guidelines. By registering for the conference, you agree to follow protocols outlined by all of these entities as well as protocols implemented by AEE. These protocols are subject to change.

Still have questions? Contact us


Policies

CANCELLATION POLICY 

Click here to review

BY REGISTERING FOR THE CONFERENCE,  I AGREE THAT:

The Association for Experiential Education (AEE) may host a variety of programs and activities at the AEE International Conference, some of which may have opportunity for *virtual* physical or emotional engagement. Each participant may choose the level of their participation. Minimizing risk is a high priority at the AEE conference, but participants must understand that there are risks of physical or emotional injury, and assume those risks at their own discretion. While the risk of injury is small, they may result from, among other causes, moderate to strenuous activity including the possibility of falling and abrupt contact with fixed and other objects.

AEE recommends that participants be covered by health and/or accident insurance for the duration of their participation.

Participant's Assumption of Risks and Agreements of Release and Indemnity

In consideration of the services of the Association for Experiential Education in offering Conference programs and activities, I, Participant, agree as follows:

Assumption of Risks:

I acknowledge that I understand the activities in which I will be participating and their risks. I understand that certain risks are inherent in the activities, that is they cannot be eliminated without changing the nature and value of the experience. I voluntarily assume all the risks of the activities, inherent and otherwise, and whether or not they are described above.

Release and Indemnity:

I agree to release and to indemnify (indemnify meaning to protect, defend and pay any judgments, costs, and attorneys fees) the Association for Experiential Education, their employees, Board of Directors, volunteers and contractors with respect to any and all claims, including claims of negligence (but not of gross negligence or intentionally wrongful conduct), arising in any way from injuries or other losses suffered by me or caused by me in connection with my enrollment or participation in this conference.

Photo, video, and email release:

By registering, I grant to the Association for Experiential Education, their representatives and employees the right to take photographs or video recordings of me and my property in connection with my attendance and/or presentation(s) during the conference. I authorize AEE, their assigns and transferees to copyright, use and publish the same in print and/or electronically. I agree that AEE may use such photographs or video recordings of me with or without my name and for any lawful purpose, including for example such purposes as publicity, illustration, advertising, and web content. I authorize AEE and verified Sponsors and Exhibitors of the 2022 International Conference access to the personal information I submitted on my registration form. I authorize AEE and verified Sponsors and Exhibitors to send emails to the address provided before, during, and after the conference, with the understanding that I may opt-out or unsubscribe at any time.

Code of Conduct

AEE CODE OF CONDUCT 
AEE is a Membership Association intended to be a safe and welcoming environment for all. All AEE events, virtual and in-person, aim to be inclusive for all, regardless of race, age, health status, ethnicity, ability, religion, political affiliation, gender identity, and sexual orientation. Any discrimination, intolerance, harassment, or aggression will absolutely not be tolerated. 
EXPECTATIONS FOR THE AEE COMMUNITY: 

  • Be kind, courteous, respectful, inclusive, and welcoming to all regardless of race, age, health status, ethnicity, ability, religion, political affiliation, gender identity, and sexual orientation.
  • Immediately report any discriminatory, harassing, aggressive, or exclusionary behavior or speech to AEE staff 

WE WILL NOT TOLERATE:
Examples of unacceptable behavior(s) below, but are not limited to:

  • Discriminatory, harassing, aggressive, or exclusionary conduct within any event, forum, or chat room
  • Lewd, unruly, or vulgar behavior or language (including but not limited to offensive language, profanity, obscene gestures, or written or spoken slurs)
  • Wearing offensive clothing that is exclusionary or discriminatory during any virtual or in-person event

CONSEQUENCES:
AEE staff reserve the right to determine if any code of conduct has been violated. If it is determined that any code has been violated, you will be removed from the event or networking area entirely without refund. Depending on the severity of the violation, your membership may also be revoked without refund.
REPORTING:
If you are being harassed, notice that someone else is being treated poorly, or have additional concerns, please contact any member of the AEE staff.