Lodging, Transportation, Meals & Other FAQs

Your Questions, Answered.

Conference Home Page

Attendee Registration

  • Please find all attendee registration details here

Sponsorships/Exhibitors

  • Please find all details here

Virtual/Hybrid

  • As always, larger keynotes and events will be streamed live and the recordings made available on our YouTube Channel. Other events, such as workshops and socials, are not guaranteed to be recorded. We plan to offer virtual workshops for online attendees.

Lodging / Campus Information

Meals

Presenter Resources

Transportation

    • Map of campus parking, public parking, b-cycle sharing
    • Parking at the Memorial Union
    • Getting to UW-Madison Memorial Union - public transportation, air travel & more
    • Getting around campus: 

      • A fare-free campus bus (Route 80) circulates through campus with primary stops at the Memorial Union, Union South, UW Hospital and Eagle Heights. Service runs from approximately 6:15 a.m. until 2 a.m. Route 84 is a limited service route supplementary to Route 80, stopping in Eagle Heights weekday evenings. Two evening routes (Route 81 and 82) circulate in nearby neighborhoods from 6:30 p.m. until 2 a.m. Routes 80, 81, 82, and 84 schedules and maps are online at mymetrobus.com.

      • Madison B-Cycle: Madison BCycle is a great way to get around town or campus. Madison BCycle members can pick up a bike at any station and return it to that same station or any other station when they’re done. Using their BCards or the BCycle App, members can unlock a bike in seconds. Returning a bike is even easier. Just roll it into a dock and walk away.

    • Walking Distances 

      Memorial Union to Best Western Plus Inntowner Madison: 1.6 Miles | ~32 min walk 

      Memorial Union to Union South: .7 Miles | ~14 min walk 

      Memorial Union to Graduate Madison: .3 Miles | ~5 min walk 

      Memorial Union to Hampton Inn & Suites Madison / Downtown: .6 Miles | ~12 min walk 

      Memorial Union to Doubletree Hotel: .5 Miles | ~11 min walk 

      Memorial Union to The Madison Concourse Hotel and Governor’s Club: .8 Miles | ~15 min walk 

      Memorial Union to AC Hotel by Marriott Madison Downtown: 1 Mile | ~20 min walk 

      Memorial Union to Madison Children's Museum: 1 Mile | ~20 min walk

International Attendees

  • Please see current U.S. Department of State rules & regulations for Visitor Visas here: https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visitor.html 
  • If you require a letter of invitation to attend the conference, please email Sherry at sherry@aee.org
  • Point of Contact in US = Association for Experiential Education
    Purpose of Trip = AEE International Conference,  University of Wisconsin-Madison 800 Langdon St, Madison, WI 53703

Accessibility

Agenda & Programming

  • Main AEE Conference events will take place on Thursday, November 2, Friday, November 3, and Saturday, November 4. Pre-conference events are held between October 30-Nov 1. You must register separately for pre-conference events.
  • Find details about the agenda, schedule, events and programming here
  • *ALL EVENT TIMES ARE USA EASTERN STANDARD TIME (UTC-05:00) Worldclock converter tool
  • CEUs (Continuing Education Units) will again be offered through Colorado State University (CSU) Pueblo for the main AEE Conference (not all pre-conferences!).
    • Colorado State University Pueblo in partnership with the AEE is proud to offer attendees of the 2023 AEE International Conference the opportunity to gain Continuing Education Units (CEU) issued under the seal of CSU Pueblo’s Division of Extended Studies.  CSU does not have different classifications of CEUs. CSU does not have CMEs or CLEs, and instead has generic education units. CSU transcribes these units on a transcript for participants under the non-credit workshop, CONED 500. These generic education units would be seen as verified on a transcript.

What should I wear?

  • Wear anything that makes you comfortable and happy! Jeans? Yep. Shorts? If you like being a bit chilly! Flannels? Duh. Dresses? Yep! Sneakers? A good idea. Heels? If that’s your thing! Suits? Sure thing. Activewear? Totally. Khakis and Blazers? Hey, why not!

  • Check out the AEE Facebook page for photos from previous conferences

Other Notes and Policies

  • AEE Event Policies 
  • Land Acknowledgement 
  • COVID-19 - AEE will follow all U.S. Centers for Disease Control and Prevention, Wisconsin Department of Health Services, Dane County Health and Human Services, State, Local and Federal guidelines. By registering for the conference, you agree to follow protocols outlined by all of these entities as well as protocols implemented by AEE. These protocols are subject to change.
  • Still have questions? Contact us