Lodging, Transportation, Meals, Presenter Resources & Other FAQs

Conference Home Page

Hotels | Meals | Presenter Resources | Transportation | CEUs | Accessibility | Hybrid Information | What Should I Wear? | Wifi

Attendee Registration

• Please find all attendee registration details here

Lodging / Campus Information

• HOTEL ROOM BLOCKS - CLICK TO VIEW DETAILS & BOOKING INFORMATION
• Map of Hotels
• Explore the UW-Madison campus! 
• Explore the Memorial Union (where AEE conference events will take place!)
• Madison, WI in the Fall
• Conference Google Map
• Campus Map
• The Chazen Museum of Art is free!
• Need a ride? Need a roommate?

  Once you're registered, you can join the attendee Slack Channel! This is an online chatroom space for attendees to ask questions, discuss transportation and housing. The link can be found in your confirmation e-mail.

Meals

• If you purchase a FULL ACCESS ticket, 3 lunches will be included with registration in addition to snacks and coffee on all 3 days. If you purchase a ONE DAY ticket, one lunch and snacks/coffee on your selected day will be included. Breakfast and dinner not included.
• Dietary preferences/restrictions/allergies will be accommodated.
• If you would like to purchase food on campus, you are welcome to! Check out the Memorial Union dining options

Presenter Resources

• Workshop Spaces & Facilities 
• Making your presentation accessible
• Creating an inclusive workshop or training
• Accessible Presentation Checklist from Move United
• See building maps here
• Please remember to bring your own laptops AND dongle adapters! UW Madison will provide HDMI cables to hook up computers. If you are bringing something that doesn’t have an HDMI port, you must bring your own dongle to connect your computer.
• Flip charts & projectors available in all workshop rooms. *please come to the registration/info desk to check out a flip chart!
• Need help in your workshop room during the conference? There are University staff members available to help with technical issues - just call the number listed on the help card in your workshop room (608.228.1183).
• Need to print something? AEE Staff are not able to print on behalf of presenters. You will need to print your own materials either at your hotel or at one of these locations.
• WIFI ACCESS: STEP 1 - Select UWNET WIFI. This will redirect you to a login page within your internet browser. STEP 2 - Click "create a guest account" fill in name and e-mail address and click "accept terms of use" STEP 3 - Click "create guest account". If you have any issues or questions, you may contact the DOIT Help Desk at 608-264-4357 or help@doit.wisc.edu

Transportation

• • There is bus service from Chicago O'Hare Airport directly to the UW-Madison campus. 
  • Conference events will take place in the Memorial Union Building

  • PARKING INFORMATION 

    BUS ROUTES / TRANSPORTATION

    ACCESSIBLE PEDESTRIAN ROUTES

    UW MADISON INTERACTIVE MAP

  • Map of campus parking, public parking, b-cycle sharing
  • Google Map of Conference and hotel locations
  • Parking at the Memorial Union
  • Getting to UW-Madison Memorial Union - public transportation, air travel & more

    • A fare-free campus bus (Route 80) circulates through campus with primary stops at the Memorial Union, Union South, UW Hospital and Eagle Heights. Service runs from approximately 6:15 a.m. until 2 a.m. Route 84 is a limited service route supplementary to Route 80, stopping in Eagle Heights weekday evenings. Two evening routes (Route 81 and 82) circulate in nearby neighborhoods from 6:30 p.m. until 2 a.m. Routes 80, 81, 82, and 84 schedules and maps are online at mymetrobus.com.

    • Madison B-Cycle: Madison BCycle is a great way to get around town or campus. Madison BCycle members can pick up a bike at any station and return it to that same station or any other station when they’re done. Using their BCards or the BCycle App, members can unlock a bike in seconds. Returning a bike is even easier. Just roll it into a dock and walk away. Bring your own Helmet! 

Agenda, Programming & CEUs

• SEE THE AGENDA
• SEE WORKSHOPS & SEER SESSIONS
• Main AEE Conference events will take place on Thursday, November 2, Friday, November 3, and Saturday, November 4. Pre-conference events are held between October 30-Nov 1. You must register separately for pre-conference events.
• Will you have an app? Yes! Attendees will receive access to the app about a week before the conference begins.
• Will you have printed conference brochures? Printed brochures are available for pre-order for $8USD. Brochures will also be available for purchase on-site (they are not free!)
• Find details about the agenda, schedule, events and programming here
• *ALL EVENT TIMES ARE USA CENTRAL TIME Worldclock converter tool
• GENERAL CEUs (Continuing Education Units) will again be offered through Colorado State University (CSU) Pueblo for the main AEE Conference (not all pre-conferences!).
  • Colorado State University Pueblo in partnership with the AEE is proud to offer attendees of the 2023 AEE International Conference the opportunity to gain Continuing Education Units (CEU) issued under the seal of CSU Pueblo’s Division of Extended Studies. CSU does not have different classifications of CEUs. CSU does not have CMEs or CLEs, and instead has generic education units. CSU transcribes these units on a transcript for participants under the non-credit workshop, CONED 500. These generic education units would be seen as verified on a transcript. 1 CEU is equal to 10 hours of instruction, so the maximum number of CEUs on offer through AEE is 1.2 CEUs for 12 hours.

    The process for obtaining CEUs:
    All attendees will be contacted with an application form after the conference concludes. You'll be able to fill out the application and indicate the sessions you attended. Then CSU will contact you about the CEUs. The university will be closed from December 23^rd to January 1^st, so all registrations must be submitted by December 15^th and all payments made by December 21^st
    Thursday, November 2 (3 hours total possible, workshop sessions 1 & 2)
    Friday, November 3 (4.5 hours total possible, workshop sessions 3, 4 & 5)
    Saturday, November 4 (4.5 hours total possible, workshop sessions 6, 7 & 8) 
    3 days, 12 hours total possible maximum
  • 1-day ($60 for 0.45 CEUs) 
    2-day ($65 for 0.9 CEUs) 
    3-day ($70 for 1.2 CEUs) 
• CTAS/CCAT CEUS: Please find the CTAS and CCAT Training Verification Forms here. You will need to print the form(s) and bring them with you to the workshops you attend. We will also have a stack of printed copies available at registration.

Sponsorships/Exhibitors

• Support the Association and gain exposure to hundreds of attendees! Please find all details here

Virtual/Hybrid

• Includes a selection of workshops. Please note that not all workshops and events will be streamed live or be recorded for Hybrid/Virtual attendees. All SEER panels and traditional sessions will be available for Virtual attendees. ActivatEE & The Ewald/Hahn Address are streamed to online attendees. Workshop recordings from 2020, 2021 and 2022 will also be made available. Attendees will have access to recordings for a full year. 

International Attendees

• Please see current U.S. Department of State rules & regulations for Visitor Visas here: https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visitor.html 
  
• If you require a letter of invitation to attend the conference, please email Sherry at sherry@aee.org
  
• Point of Contact in US = Association for Experiential Education
  Purpose of Trip = AEE International Conference,  University of Wisconsin-Madison 800 Langdon St, Madison, WI 53703

Accessibility

• Accessible parking at UW-Madison
• I need accessibility accommodations. Can I request them? 
  There is a registration field to indicate any accessibility/accommodation requests. All accommodation requests should be made no less than two weeks before the event. We will make our best effort to fill requests made after October 16, but cannot guarantee requests will be met. You can also e-mail anna@aee.org with specific requests.
• All workshop and event spaces are ADA Accessible
• Assistance and service animals at UW-Madison
• UW-Madison Disability Resource Guide
• Lactation Rooms on Campus
• Can I bring my child? Yes! We will present experiential programming for children between 5 and 12 years old, while you attend conference workshops. Includes lunch and snacks each day. Register for kidference tickets within regular attendee registration.

What should I wear?

• Wear anything that makes you comfortable and happy! Jeans? Yep. Shorts? If you like being a bit chilly! Flannels? Duh. Dresses? Yep! Sneakers? A good idea. Heels? If that’s your thing! Suits? Sure thing. Activewear? Totally. Khakis and Blazers? Hey, why not! If we had to put a label on what to wear, we'd say casual to business casual (emphasis on the casual!). 
• PRO TIP: Bring your best DISCO outfit or accessories for the Thursday Night Fever Social!!

• Check out the AEE Facebook page for photos from previous conferences

WIFI Information

• STEP 1 - Select UWNET WIFI. This will redirect you to a login page within your internet browser. STEP 2 - Click "create a guest account" fill in name and e-mail address and click "accept terms of use" STEP 3 - Click "create guest account". If you have any issues or questions, you may contact the DOIT Help Desk at 608-264-4357 or help@doit.wisc.edu

Other Notes and Policies

• AEE Event Policies 
• COVID-19 - AEE will follow all U.S. Centers for Disease Control and Prevention, Wisconsin Department of Health Services, Dane County Health and Human Services, State, Local and Federal guidelines. By registering for the conference, you agree to follow protocols outlined by all of these entities as well as protocols implemented by AEE. These protocols are subject to change. 
• Still have questions? Contact us