Lodging, Transportation, Meals & Other FAQs

Conference Home Page

Attendee Registration

• Please find all attendee registration details here

Lodging / Campus Information

• HOTEL ROOM BLOCKS - CLICK TO VIEW DETAILS & BOOKING INFORMATION

Best Western Plus Inntowner Madison: $169.99/night

Union South: $170/night

Graduate Madison:  $179/night

Hampton Inn & Suites Madison / Downtown: $164/night

Doubletree Hotel: $179/night

The Madison Concourse Hotel and Governor’s Club: $149/night

AC Hotel by Marriott Madison Downtown: $179/night

The Fluno Center:  $170-$185/night

• Map of Hotels
• Explore the UW-Madison campus! 
• Explore the Memorial Union (where AEE conference events will take place!)
• Madison, WI in the Fall
• Conference Google Map
• Campus Map
• The Chazen Museum of Art is free!
• Attendees will have access to campus recreation centers during the main conference.

Meals

• If you purchase a FULL ACCESS ticket, 3 lunches will be included with registration in addition to snacks and coffee on all 3 days. If you purchase a ONE DAY ticket, one lunch and snacks/coffee on your selected day will be included. Breakfast and dinner not included.
• Dietary preferences/restrictions/allergies will be accommodated.
• If you would like to purchase food on campus, you are welcome to! Check out the Memorial Union dining options

Presenter Resources

• Workshop Spaces & Facilities 
• Making your presentation accessible
• Creating an inclusive workshop or training
• Please remember to bring your own dongle adapters!
• Flip charts & projectors available in all workshop rooms.
• Need help in your workshop room during the conference? There are staff members available to help with technical issues - just call the number listed on the help card in your workshop room.
• Need to print something? AEE Staff are not able to print on behalf of presenters. You will need to print your own materials either at your hotel or at one of these locations.

Transportation

• • Conference events will take place in the Memorial Union Building
  • Map of campus parking, public parking, b-cycle sharing
  • Google Map of Conference and hotel locations
  • Parking at the Memorial Union
  • Getting to UW-Madison Memorial Union - public transportation, air travel & more

    • A fare-free campus bus (Route 80) circulates through campus with primary stops at the Memorial Union, Union South, UW Hospital and Eagle Heights. Service runs from approximately 6:15 a.m. until 2 a.m. Route 84 is a limited service route supplementary to Route 80, stopping in Eagle Heights weekday evenings. Two evening routes (Route 81 and 82) circulate in nearby neighborhoods from 6:30 p.m. until 2 a.m. Routes 80, 81, 82, and 84 schedules and maps are online at mymetrobus.com.

    • Madison B-Cycle: Madison BCycle is a great way to get around town or campus. Madison BCycle members can pick up a bike at any station and return it to that same station or any other station when they’re done. Using their BCards or the BCycle App, members can unlock a bike in seconds. Returning a bike is even easier. Just roll it into a dock and walk away. Bring your own Helmet! 

Agenda, Programming & CEUs

• Main AEE Conference events will take place on Thursday, November 2, Friday, November 3, and Saturday, November 4. Pre-conference events are held between October 30-Nov 1. You must register separately for pre-conference events.
• Will you have an app? Yes! Attendees will receive access to the app about a week before the conference begins.
• Will you have printed conference brochures? Printed brochures are available for pre-order for $8USD. Brochures will also be available for purchase on-site (they are not free!)
• Find details about the agenda, schedule, events and programming here
• *ALL EVENT TIMES ARE USA CENTRAL TIME Worldclock converter tool
• CEUs (Continuing Education Units) will again be offered through Colorado State University (CSU) Pueblo for the main AEE Conference (not all pre-conferences!).
  • Colorado State University Pueblo in partnership with the AEE is proud to offer attendees of the 2023 AEE International Conference the opportunity to gain Continuing Education Units (CEU) issued under the seal of CSU Pueblo’s Division of Extended Studies. CSU does not have different classifications of CEUs. CSU does not have CMEs or CLEs, and instead has generic education units. CSU transcribes these units on a transcript for participants under the non-credit workshop, CONED 500. These generic education units would be seen as verified on a transcript. 1 CEU is equal to 10 hours of instruction, so the maximum number of CEUs on offer through AEE is 1.2 CEUs for 12 hours.

    The process for obtaining CEUs:
    All attendees will be contacted with an application form after the conference concludes. You'll be able to fill out the application and indicate the sessions you attended. Then CSU will contact you about the CEUs. The university will be closed from December 23^rd to January 1^st, so all registrations must be submitted by December 15^th and all payments made by December 21^st
    Thursday, November 2 (3 hours total possible, workshop sessions 1 & 2)
    Friday, November 3 (4.5 hours total possible, workshop sessions 3, 4 & 5)
    Saturday, November 4 (4.5 hours total possible, workshop sessions 6, 7 & 8) 
    3 days, 12 hours total possible maximum

Sponsorships/Exhibitors

• Support the Association and gain exposure to hundreds of attendees! Please find all details here

Virtual/Hybrid

• As always, larger keynotes and events will be streamed live and the recordings made available on our YouTube Channel. We plan to offer a selection of virtual workshops for online attendees. The selection of virtual workshops that are recorded will be made available to attendees after the conference.

International Attendees

• Please see current U.S. Department of State rules & regulations for Visitor Visas here: https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visitor.html 
  
• If you require a letter of invitation to attend the conference, please email Sherry at sherry@aee.org
  
• Point of Contact in US = Association for Experiential Education
  Purpose of Trip = AEE International Conference,  University of Wisconsin-Madison 800 Langdon St, Madison, WI 53703

Accessibility

• Accessible parking at UW-Madison
• Sign language interpretation and captioning will be available
• All workshop and event spaces are ADA Accessible
• Assistance and service animals at UW-Madison
• UW-Madison Disability Resource Guide
• Lactation Rooms on Campus
• Can I bring my child? Yes! We will present experiential programming for children between 5 and 12 years old, while you attend conference workshops. Includes lunch and snacks each day. Register for kidference tickets within regular attendee registration.

What should I wear?

• Wear anything that makes you comfortable and happy! Jeans? Yep. Shorts? If you like being a bit chilly! Flannels? Duh. Dresses? Yep! Sneakers? A good idea. Heels? If that’s your thing! Suits? Sure thing. Activewear? Totally. Khakis and Blazers? Hey, why not! If we had to put a label on what to wear, we'd say casual to business casual (emphasis on the casual!). 

• Check out the AEE Facebook page for photos from previous conferences

Other Notes and Policies

• AEE Event Policies 
• Land Acknowledgement 
• COVID-19 - AEE will follow all U.S. Centers for Disease Control and Prevention, Wisconsin Department of Health Services, Dane County Health and Human Services, State, Local and Federal guidelines. By registering for the conference, you agree to follow protocols outlined by all of these entities as well as protocols implemented by AEE. These protocols are subject to change.
• Still have questions? Contact us